Administrative Assistant – Artistic Swimming

The Club Aquatique du Sud-Ouest (CASO) promotes the physical and mental well-being of its community by encouraging people to stay active and enjoy the benefits of aquatic sports. Through a wide range of aquatic programs, CASO fosters both personal growth and athletic excellence. Its competitive artistic swimming program is dedicated to developing athletes and introducing them to regional-level competition.

We are seeking a highly organized and detail-oriented Assistant to serve as the administrative backbone of our artistic swimming program. Acting as a key liaison between the Head Coach, Artistic Swimming Quebec, and our athletes, you will play a vital role in ensuring the smooth day-to-day operation of the program. Your strong customer service skills, organizational abilities, and administrative efficiency will contribute directly to the success of our activities.

Job description:

Your Responsibilities:

  • Operational Activities: Process club and athlete registrations with the provincial sport federation, Artistic Swimming Quebec. Participate in competition registrations. Assist the volunteer committee with volunteer recruitment, volunteer training, and the smooth operation of club activities.
  • Planning: Support the various stages of the registration process, as well as the distribution of communications to members. Support the planning of events and competitions.
  • Customer Service: Facilitate program registrations. Communicate with members and ensure that their requests are addressed or redirected within the established timelines, in accordance with the organization’s policies. Compile attendance records for club activities. Participate in new member recruitment activities.

Required qualifications:

Required Skills and Certifications:

  • Knowledge of artistic swimming (an asset)
  • Demonstrated attention to detail and accuracy
  • Strong organizational skills
  • Excellent customer service skills
  • Strong written and verbal communication skills (in French)
  • College diploma (or equivalent)

Work conditions:

Conditions:

  • Part-time position (approximately 16 hours/week), depending on the candidate’s profile and availability
  • Flexible schedule: weekdays, evenings, and weekends
  • Free access to CASO activities for the candidate and their family
  • Hybrid work model combining remote work and in-person work

Interested candidates are invited to submit their résumé and cover letter by email to direction@caso-montreal.com. Please note that CASO will only contact candidates selected for an interview.

All employment offers are subject to a background check. CASO is committed to fostering a diverse and inclusive workplace. We encourage individuals from diverse backgrounds to apply. Throughout the selection process, accommodations are available upon request for candidates with specific needs.